Как организовать свое рабочее место: Как организовать рабочее место | Блог 4brain

10 простых способов и одна причина организовать свое рабочее место Поэтому, если ваш монитор заклеен напоминаниями «не забыть сделать то-то», вы абсолютно точно это сделать забудете. Если на вашем столе беспорядок, вы успеваете сделать за день меньше и сильнее устаете. Поэтому разобрать стол нужно в первую очередь вам самой.

Как организовать рабочее место

Начинайте с чистого листа

Заведите себе правило каждый раз перед началом рабочего дня убирать с поверхности стола все предметы, с которыми вы не работаете. Если ваша работа бумажные документы — оставляйте только их, а монитор компьютера выключайте. Если компьютер — оставьте на столе только клавиатуру, монитор и мышь.

Все бумаги, квитанции, скоросшиватели, которыми вы пользуетесь, дай бог, один раз в день — уберите с глаз.

В вашем поле зрения должно быть только то, с чем вы работаете в данный момент. Все остальное будет просто красть ваше внимание.

Расставьте приоритеты

Если вам постоянно не хватает места на рабочем столе, задумайтесь, как часто вы пользуетесь тем, что на нем лежит? Элементарные подстаканники для ручек и скрепок, как оказывается, нужны не на вашем столе, а возле офисного МФУ. Вам, в большинстве случаев, нужна одна шариковая ручка и то раза два в день. Пусть лежит в ящике тумбочки.

Документы? Как часто вы заглядываете в эти фолианты? Так пусть они и стоят в шкафу. Да, вид занятого человека они, безусловно, создают. Но если вам на работе платят за сделанное, то эффективнее работать вы будете за абсолютно пустым столом.

Простое правило — чем вы часто пользуетесь, пусть лежит ближе. Чем вы пользуетесь редко — пусть лежит далеко.

Кстати, о шкафах

Как правильно организовать рабочее место? Если у вас очень много папок с документами, вам имеет смысл задуматься о нормальной системе хранения. Даже если вы работаете из дома, инвестиция в небольшой ИКЕЕвский стеллаж очень быстро окупится вашей эффективностью работы.

Рабочий стол

Не каждый красивый стол удобен для работы. Он должен быть достаточно просторным, чтобы вы могли за ним сидеть, удобно расставив локти. На нем должно хватать места для всех ваших материалов, с которыми вы работаете в отдельно взятый момент времени.

Наконец, у стола должны быть ящики для всех предметов, которыми вы пользуетесь время от времени. Дубовых обеденный стол и школьная парта, хотя могут достаться вам бесплатно, не оправдывают себя в качестве рабочих столов.

Инвестируйте немного средств в стол, который подходит для работы именно вам.

Перейдите на цифровые планировщики

В современном мире гораздо удобнее держать ежедневники и напоминалки на телефонах и планшетах, чем заклеивать все вокруг цветными листочками с напоминаниями. Прекрасная система Evernote позволяет хранить в электронном виде вообще все — от документов, до фотографий и видео. При этом поиск по тегам-примечания делает все файлы доступными для вас в любой момент.

Уберите все личное с вашего стола

Очень трогательно хранить семейные фотографии на рабочем столе, но для нашего сознания, если честно, нет разницы на что отвлекаться — на шариковую ручку, лежащую криво или на фото ваших детей. Поэтому, хотя смотреть на фото родных важно и полезно для работы, это необходимо делать в ваш перерыв. Положите фотографию в папку на рабочем столе компьютера, и открывайте, чтобы полюбоваться, когда у вас будет обеденный перерыв.

Очистите рабочий стол компьютера

Как организовать эффективное рабочее место? Уберите все ярлыки, которые вы не открывали в течение одной недели, с рабочего стола. Сделайте нейтральный однотонный рисунок для рабочего стола. Хуже нет, чем попытка набрать важное письмо, когда у вас периферическое зрение выхватывает котика и ярлык «Веселая ферма»

Закройте все соцсети

В тот момент, когда вы работаете, у вас должны быть не просто свернуты, а закрыты окна всех уведомлений и соцсетей. Иначе вы просто заработаете незаметно для себя невроз, пытаясь не пропустить ничего важного.

Уберите все растения со стола

Периодически полезно смотреть на фикус-кактус-герань, если вы делаете это осознанно и для перерыва. Во время работы вы должны видеть работу и ничего кроме. Так вы справитесь с ней гораздо быстрее.

Не ешьте там, где работаете

Если вы разделяете для себя рабочий стол и стол обеденный — вашему мозгу будет легче сосредоточиться на работе, когда вы работаете. И вы спокойнее и качественнее будете есть, если ваш обед происходит не за компьютером или планшетом.

Сядьте удобно

Последний совет: ваш монитор должен находиться чуть ниже вашего уровня глаз. Так, чтобы вы, сидя с прямой спиной и прямой шеей, видели монитор на 10−15 сантиметров ниже уровня вашего прямого взгляда

По материалам Good Housekeeping

90000 Why Organizing the Workplace Is Important | Small Business 90001 90002 By Devra Gartenstein Updated January 28, 2019 90003 90002 If you’ve ever spent twenty minutes looking for a piece of paper that would have taken you twelve seconds to file, you have some understanding of the value of an organized workplace. Physical systems that reduce clutter and that help you find what you need go a long way toward creating order and reducing stress. 90003 90006 Tip 90007 90002 Organizing the workplace can help reduce the frustration of having to search for items that should be readily available.Taking the time to organize your space according to company activities not only improves workflow by saving steps, it also forces you to think through the different aspects of your operation, and how to approach them efficiently and systematically. 90003 90010 Sharing Work, Sharing Space 90011 90002 You may have an impeccable memory that can help you locate every piece of paper on every pile, but one of your coworkers may need to find those same papers without the benefit of having handled them.Unless you work in a one-person office, you’ll most likely be looking for items your coworkers have put away and they’ll similarly be looking for things you have moved. Organizing the workplace can help reduce the frustration of having to search for items that should be readily available. Designate specific places for different types of papers and tools. 90003 90002 Work with your coworkers to create a workplace culture in which items are placed where they belong right away, rather than pushed aside to be organized later.Label your bins, trays and file folders, and train new employees to follow your system so they’ll be on board with your organizational systems from the start. Remove things you do not use regularly to keep them from tying up space and making it difficult to find items that you actually need. 90003 90016 Efficiency and Time 90011 90002 Aside from the minutes and hours you’ll save by not having to search for indispensable items, an organized workplace can improve efficiency by aligning your space with operational processes.An organized manufacturing facility stores materials as close as possible to the location where they are actually used. An organized accounting office keeps recent files from current clients where they are most accessible, and older files from inactive clients are kept in storage areas where they can still be found, but not as conveniently. Taking the time to organize your space according to company activities not only improves workflow by saving steps, it also forces you to think through the different aspects of your operation, and how to approach them efficiently and systematically.90003 90020 Workplace Organization as a State of Mind 90011 90002 Keeping your workplace organized is not just a matter of finding permanent places for essential items and instructing employees to replace them there. Workplace organization is a state of mind that takes ongoing work and thought. Create a culture of keeping your space clean and organized by taking pride in efficient physical systems and praising and rewarding workers who take these systems to heart. Create information systems with the same thought and care that you put into organizing your physical space.90003.90000 How to Organize Your Workplace 90001 90002 90003 90002 Take a look at your workspace. What are your thoughts? Do you feel encouraged and full of productive energy to create superb technical documentation when you are looking at it? If the answer is ‘yes’, then this article is probably not for you; but you could still give it a read, because the right answer (at least we think so) should be ‘yes, but could be better’. And, if you answered ‘meh’ — definitely read this blog post through.As soon as you finish it, you’ll have an actual plan of how to make your workspace better. 90003 90006 Let Your Workspace Blossom 90007 90002 90003 90002 Literally! Get yourself some pretty plants. Decorations can make a desk look neat and nice but they can also become a distraction. Plus, too many decorations just clutter up the desk and we all know that clutter is bad news for focus. And, technical writers need to stay focused a lot. A plant, in its term, is a good way to decorate.It is natural, green and pretty. You can find a huge variety of pots for desk plants, a lot of geeky ones, too. So, it can be environment-friendly with a fun twist showing off your personality. 90003 90006 Clean the Desk Before Going Home 90007 90002 We do not mean scrubbing it down with a brush. Just try to make putting things in order at the end of your work day a habit. Ideally, it should not take you more than a couple of minutes, but this minimal effort will pay off in the morning. When you come to work and the desk is nice and clean, you can get straight to business.Seeing a dirty messy workspace first thing in the morning is bad for your morale 🙂 90003 90006 Do not Procrastinate, Organize! 90007 90002 There is a very thin line between procrastination and organizing your desk. But, actually, the difference is pretty obvious — you need to organize it only once, the rest is pretty much procrastination. If you take our previous advice seriously and start cleaning your workplace before going home, you will not need to do anything special in your work hours to keep the place tidy.Putting things back in their proper place will work nicely. 90003 90006 The Trash Paradox 90007 90002 90003 90002 The trash paradox is — even if you are following all the previous pieces of advice, you will still encounter trash on your desk. It is one of the universal mysteries no man can solve. Broken pencils, paperclips, crumpled up sheets of paper, useless documents … It is perfect to have a trash can right next to your desk, of course. Even a really small one can help you get rid of the clutter timely instead of forgetting to take it with you the next time you need to get up and go somewhere.90003 90006 Bonus: Make Your Workplace Healthier 90007 90002 When our muscles are kept in the same position for a long time they get really stiff. Luckily, there are a lot of devices that can help you out with this: 90003 90030 90031 Ergonomic footrests. This is a great solution for tired feet. There are plenty of models to choose from: hammock-shaped, adjustable, with automatic massage. 90032 90031 Ergonomic keyboards. This device will keep your fingers from aching. Help authoring takes a lot of typing, so, choosing a keyboard is a serious question for any technical writer.90032 90031 Massage pads for office chairs. This will work for people prone to backaches. Such pads come in different sizes and shapes — some of them are able to transform your office chair into a real massage chair while others are much smaller and easily portable. 90032 90037 90006 Conclusion 90007 90002 Any other tricks and tips on how to organize the workplace you would like to share? We will be happy to see your pieces of advice in the comments below. There are so many things that indirectly influence our mood and productivity, really.If you feel like you could use a couple more ideas, check out this post called ‘Lifehacks for Technical Writers’. We try to come up with information that can be useful for tech writers specifically, and, hopefully, we have managed to change things for the better for some of you. 90003 90002 Good luck with your technical writing! 90043 ClickHelp Team 90043 Author, host and deliver documentation across platforms and devices 90003 .90000 Workplace Basics: Organizing Your Desk 90001 90002 Lesson 4: Organizing Your Desk 90003 90004 / en / workplacebasics / getting-acquainted-with-the-computer-workstation / content / 90005 90006 Introduction 90007 90002 By the end of this lesson, you should be able to: 90003 90010 90011 Recognize why it’s important to remain organized 90012 90011 Identify ways to become more organized in the workplace 90012 90015 90006 Why it’s important to organize your workspace 90007 90004 There are several 90019 benefits 90020 to organizing your workspace.90005 90010 90011 90019 Improved time management. 90020 90026 Taking the time to get organized can save you time in the long run. Constantly working around clutter can seriously impede your productivity. Great time managers set up and organize their workspaces to cut down on the amount of time necessary for each task. 90012 90011 90019 Quickly locate important items. 90020 90026 Has your boss ever asked you for an important document that you were unable to locate? Organizing your workspace will spare you embarrassment and frustration.90012 90011 90019 Remember important tasks. 90020 90026 The common phrase «out of sight, out of mind» is largely true. Visual cues can help you remember and prioritize important tasks. For example, a clean and orderly desk can help you deal with one task at a time. 90012 90011 90019 Maintain a professional appearance. 90020 90026 Your dress, demeanor, and workspace are a representation of you and your employer. Minimal clutter conveys professionalism. 90012 90011 90019 Focus on workplace goals.90020 90026 An orderly workspace can help you fine-tune and accomplish your daily goals, thereby helping you achieve your long-term professional goals. 90012 90015 90006 Organizing your workspace 90007 90004 90019 Getting organized 90020 is the first step toward remaining organized. Whether you are starting a new job or desperately want to organize your current workspace, consider the following tips. 90005 90010 90011 90019 Examine how your workspace is used. 90020 90026 List the job duties you perform here (depending on your job, some may be performed elsewhere), and number them in order of importance.90012 90011 90019 Group similar objects together. 90020 90026 Put like items in piles on the floor where you can easily see them before determining their final location. Make another pile for anything that’s unrelated to your job duties. 90012 90011 90019 Group and separate items associated with each job duty. 90020 90026 Group together books, materials, and supplies associated with a certain task. This strategy may not work if you perform several similar duties. 90012 90011 90019 Throw unnecessary items in the trash.90020 90026 As you’re grouping and separating items, ask yourself, «Do I need to keep this? If so, how often do I use this? If not, why?» 90012 90015 90004 Your job duties and professional goals should dictate how your workspace is organized. 90005 .90000 Organising your workplace: getting started 90001 90002 90003 You’re working, or just started work somewhere where there is no active collective workers ‘organisation. What can you do to get organised? This guide will help you get started. 90004 90003 Nowadays many workplaces have no active workers ‘organisation. Depending on whereabouts you are in the world and what sector you work in there may or may not be much of a trade union presence.And even if there is it may just be a skeleton organisation which only represents workers with individual problems, and is unable to win demands of management. Or worse, it could be actively in cahoots with management against the workers. 90004 90003 Hardly, surprisingly, therefore that one of the most frequently asked questions by workers is — «What can be done at my workplace to improve things? It seems impossible, the bosses are too strong.» 90004 90003 We would suggest that the following should be considered: 90004 90003 Where do you begin? Some people when they first feel that they have been treated unfairly fly into a rage or start loudly crusading against the boss.This can be dangerous. Management jealously guards its authority in the workplace, and when you begin to question authority, you become a threat. In most workplaces, from the moment you begin to question authority, you become a troublemaker in management’s eyes. If you have never before made any waves where you work, you may be shocked, hurt or angered by how quickly management turns against you. This is a good reason to be discrete when you begin to talk to others. 90004 90013 Talk to your fellow workers 90014 90003 Ask them what they think about what’s happening at work.What do they think about the problems you’re concerned about? Listen to what others have to say. Get their views and opinions. Most people think of an organiser as an agitator and rabble-rouser (and there are times when an organiser must be those things), but a good organiser is first of all one who asks good questions and listens well to others. Having listened well, you should be able to express not only your own views and feelings, but also those of your colleagues. The main concerns could be pay, but this is not always the case.Sometimes, their concerns can be reactionary, such as keeping immigrant workers out, so you will need to be aware that not all concerns are necessarily progressive. 90004 90013 Take note 90014 90003 Keep a record of workers ‘concerns, and any significant incidents at your workplace such as an accident, a disciplinary or even threatening behaviour by a manager. 90004 90013 Learn about the past 90014 90003 Try and find out what other attempts, if any, have been made to organise the workers.It may be that there was once a union but it has collapsed. 90004 90003 Do some general reading around organising in the workplace and the lessons people have learned. Our workplace activity tag has dozens of accounts of organising. If any issues come up as part of your organising, you should also feel free to ask for any assistance in our organise forum. 90004 90013 Try to find allies 90014 90003 Almost inevitably there will be some people who are more concerned about the problems we face than others, and a few of those people will want to do something about it.Those few people now form the initial core of your «organisation». You might ask the two most interested people to have coffee or lunch with you, introduce them to each other, and then ask, «What do you think about this?» If they are indeed ready to do something and not just complain, then you are almost ready to begin organising. 90004 90003 Knowledge is power. Or at least it is the beginning of power. You will want to know everything you can about your workplace and your employer. This will be a long term, on-going process of education.90032 Try and find out as much as you can about the company you’re working for. Does it have more than one factory or shop? Is it a public company, how many people work for it, who owns it? Companies have to do publish the accounts, so getting hold of these from the relevant agency (such as Companies House in the UK) can be extremely useful. Try and build up a picture of the firm and people who work for it — for example, an increasing problem is that workers are ‘off the cards’ and not working legally.Some workers may have problems with their immigration status. 90004 90003 You should begin your research with your department. Management has long understood the value of identifying informal work groups, their natural organisers, and their weak links. In fact, one of the main thrusts of management training is to develop strategies to alter the psychology of the workplace. 90004 90003 For example, the multi-national United Parcel Service has developed its psychological manipulation techniques into a fine art.The UPS managers ‘training manual, entitled Charting Spheres of Influence, shows how to map the workplace to identify the informal work groups, isolate natural organisers or instigators in these groups, exploit the weak links, and in the end, break up the groups if they can not be used to management’s advantage. 90004 90003 While most companies have not developed their techniques into the fine Orwellian art that UPS has, many do use some of the same methods. Have outspoken workers, instigators or organisers been transferred, promoted into management or singled out for discipline? Are work groups broken up and rearranged periodically? Has the layout of the workplace been arranged to make communication between workers difficult? 90004 90003 Do you get to walk around on your job? Who does? Who does not? Are certain people picked on or disciplined by management in public? How does this affect the rest of the workforce? Do you feel you are always under surveillance? You get the point.All of the above can be used to break up unity and communication between workers in your workplace. Incidentally, this training does not make our employers invincible, or make our efforts any less worthwhile (despite all the training their management had received, UPS workers won a mass strike in August 1997). 90004 90003 Let’s say that you have an important message to communicate, but you do not have the time or resources to reach every one of your fellow workers. If you can reach the natural organisers in the informal work groups and get them on your side, you can bet that the word will get around to everyone.Once organisers have been identified and agree to co-operate, it is possible to develop a network which can exert considerable power and influence. 90004 90003 Informal work groups also have the advantage of creating certain loyalties among their members. You can draw on this loyalty to figure out unified strategies for problems, and take advantage of people’s natural tendency to stick up for those who are close to them. 90004 90003 Besides working with the group organisers, it is important to draw in the loners too.More than likely, their apathy, isolation, or maybe anti-union ideas stem from personal feelings of powerlessness and fear. If collective action can be pulled off successfully and a sense of security established through the group’s action, fear and feelings of impotence can be reduced. 90004 90003 If you have got a particularly tough character in your workplace who seriously threatens unity, do not be afraid to use the social pressures that work groups can bring to bear to get that person back in line.This applies to supervisory personnel too, especially the supervisor who likes to think he or she is everyone’s pal. 90004 90003 The bottom line for this type of workplace organisation is to tilt the balance of power in the workers ‘favour. It can win grievances for example. If grievances remain individual problems or become the responsibility of union officials, the natural organisation and loyalty that exist among work groups is lost. Chances are that the grievance is lost too. 90004 90003 However, if the work groups can be used to make a show of unity, the threat that the work process could be disrupted can be enough to force management into a settlement.Grievances can only be won when management understand that a grievance is no longer the concern of an individual, but instead has become the concern of all, and that problems lie ahead unless it is resolved. 90004 90013 Meet 90014 90003 When the time is right hold a meeting of those you have identified as being interested in getting organised. Do not be surprised if some workers do not turn up, do not get disappointed. The meeting should be as open as possible and discuss all issues which concern workers.The most obvious concern will be how to get the mass of workers involved. Every person who attends the meeting should be expected to see if there are other workers who can be got involved. Stress the importance of ensuring that management does not get to know about what’s happening. 90004 90013 Unions 90014 90003 You and colleagues may decide that you want to try to join an official trade union and get recognition with your employer. You should think hard about this form of action, as it may or may not be appropriate depending on your place of work.Workplaces with high staff turnover and lots of agency workers, for example, will be unlikely to be able to maintain a functional union organisation. Similarly, a union will only be able to win from management what you and your colleagues are able to obtain by your actions. So ultimately what counts is what action you are prepared to take collectively, rather than the union. And joining in official union will tie you into official procedures and labour laws which may be highly restrictive in terms of what action they permit you to take.90004 90013 Publicity 90014 90003 At some point a leaflet will need to be produced and either distributed secretly at work or by friends when the workers are leaving the workplace. These actions will undoubtedly bring to management’s attention that some workers are involved in trying to organise. 90004 90013 Demand 90014 90003 When it is felt appropriate (which could be a period of a few weeks to many months) another larger meeting of all interested workers will need to be organised.Use the meeting to draw up a list of grievances and demands. The meeting will need to elect spokespersons to approach management. 90004 90013 Support 90014 90003 If you are going to embark on some form of campaign, you may want to try to get support, especially practical support from outside your workplace. There may be local community groups, church groups, political organisations, anarchist groups etc which may be able to assist with practical initiatives such as leaflet production, a place to meet, people to help picket, etc.90004 90013 Accountability 90014 90003 Do not allow negotiations with bosses take place behind closed doors. Keep all meetings transparent. 90004 90013 It will not be easy 90014 90003 Be sure that the workers know that their actions may lead to the threat of dismissal and / or dismissal. Never con workers into believing it will be easy. Discuss what this would mean if all or some workers are dismissed as this will require a decision to either strike and / or occupy the workplace. The situation in countries where unions are outlawed is different and it will be impossible for workers to approach management.In such circumstances, sabotage of production may be appropriate. 90032 Read more about taking different kinds of action at work … 90004 90013 Write history 90014 90003 Keep a record of you attempts at organising — workers struggles are so rarely recorded that valuable experience is being lost and workers have to go through the same problems. Many of them could be avoided. Feel free to post your account to our workplace activity tag. 90004 90003 This article was updated significantly by libcom.org in 2012. Originally it was edited by libcom in 2005 from articles by the Industrial Workers of the World and another from an original article in Revolutions Per Minute issue 1, in 1996 року, as then produced by the members of the Colin Roach Centre, updated in February 2003. 90004 .